# Visit Registration

<details>

<summary>Additional information about this section</summary>

This section of the guidance covers how to register each unique visit associated with a vessel. You will need to use this function each time you need to generate a UVI.

</details>

{% hint style="info" %}
Please refer to section [VISIT SEARCH](https://cnsonline.gitbook.io/cargoes-community/export-lite/visit/visit-search) to check if the visit has already been registered.
{% endhint %}

From the Global Navigation Bar select **Manage** and under operations select **Voyage Maintenance**.&#x20;

<figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2F4lsgWlKI7EMKFE8BKy1M%2FVoyage%20Maintenance%20-%20GNB.png?alt=media&#x26;token=db1edd98-a9ea-4ff5-912f-29c478caf6ea" alt=""><figcaption><p>Global Navigation Bar - Select Voyage Maintenance</p></figcaption></figure>

The **Visit Search** landing screen is returned:&#x20;

<figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FzTdUEs9bICdAwCBkGQzQ%2FScreenshot%202023-05-17%20at%2018.22.56.png?alt=media&#x26;token=6a0f956e-2e84-417d-8619-c67531b20316" alt=""><figcaption><p>Visit Search page</p></figcaption></figure>

From the Left Hand Navigation, select <img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2F7hfijoDmcoZHv8cGFbIN%2Fimage.png?alt=media&#x26;token=4a0e0dc5-9188-42a5-b92a-90f73db5944d" alt="" data-size="original">**Visit Register**

<div align="left"><figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FffxvAMG7U9YgaxmMyv5c%2FScreenshot%202023-02-27%20at%2015.31.08.png?alt=media&#x26;token=73807c27-4406-4f0d-93b0-c9d834bde1f4" alt=""><figcaption><p>Visit Register - Left Hand Navigation</p></figcaption></figure></div>

#### VISIT DETAILS TAB

The **Visit Register** landing screen is returned:

Select the visit type by clicking ![](https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FUyhGD0oK9bdkEaWIEtRF%2Fimage.png?alt=media\&token=3cfb0592-f7bd-46e0-b3e2-5134e89f20b7) and select either **Import & Export** or **Export** from the drop down menu.

<div align="left"><figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FsEpIpwok8Ezg5w8UjuAW%2FScreenshot%202023-02-27%20at%2015.45.30.png?alt=media&#x26;token=e12a8f0f-31fb-4004-812e-67a668abafb9" alt=""><figcaption><p>Selecting Visit Type</p></figcaption></figure></div>

<table><thead><tr><th width="185">Field</th><th>Function</th></tr></thead><tbody><tr><td><strong>Import &#x26; Export</strong> </td><td>Select when you have an import visit and import manifest to create</td></tr><tr><td><strong>Export</strong></td><td>Select when registering an export voyage only</td></tr></tbody></table>

Once you have selected visit type, the full **Visit Register** landing screen will be returned.

{% hint style="info" %}
If you selected **Import and Export,** there will be an additional **Import Voyage field**\* to complete.
{% endhint %}

<figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FgoIP2xgDM8CvLBwFq9vo%2FScreenshot%202023-05-03%20at%2016.49.43.png?alt=media&#x26;token=a6c49548-cb59-4d72-be95-b134ebf0964e" alt=""><figcaption><p>Visit Register page - Entering visit register details</p></figcaption></figure>

Complete the mandatory fields which are marked with an asterix (<mark style="color:orange;">\*</mark>)

<table><thead><tr><th width="217.5">Field</th><th>Data required</th></tr></thead><tbody><tr><td><strong>Site/Wharf Code</strong></td><td>This will default to the 4-character site code and site name as per the site selection.</td></tr><tr><td><strong>Lead Shipping Agent</strong></td><td>This will default to the logged in Shipping Line. To amend this, once you have registered the vessel, see section <a href="../vessel/vessel-amendment">VESSEL AMENDMENT</a>.</td></tr><tr><td><strong>Vessel Type</strong></td><td>Select the vessel type from the down drop menu</td></tr><tr><td><strong>Export Voyage</strong><mark style="color:orange;">*</mark></td><td>Enter any internal references <em>(no more than 10 characters)</em></td></tr><tr><td><strong>Port of Origin</strong><mark style="color:orange;">*</mark></td><td>Enter the port name or the 5-character port code for the last port of call and select from the drop down menu</td></tr><tr><td><strong>ETA</strong><mark style="color:orange;">*</mark></td><td>Click on the calendar icon<img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FIlDGCMCgYSNmCfNY1mqS%2Fimage.png?alt=media&#x26;token=129df8cc-acd5-4007-bccb-6eb8e906b556" alt="">then select the date and approximate time of arrival and select<img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2Fe6sUJcvhO653FQof4bQn%2Fimage.png?alt=media&#x26;token=b4d89176-0573-4d9c-92a6-49f1bfdb9d71" alt="">to validate.</td></tr><tr><td><strong>ETD</strong><mark style="color:orange;">*</mark></td><td>Click on the calendar icon<img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FRD6KU2qb6S5njzQwAc1t%2Fimage.png?alt=media&#x26;token=57ee6d74-4e83-43a1-9298-b1bc526744ae" alt="">then select the date and approximate time of departure and select <img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FJsy51lCJq6xWnoXvNlUf%2Fimage.png?alt=media&#x26;token=fd445686-b30c-4ccd-8d36-8c41cb978dc1" alt="">to validate.</td></tr><tr><td><strong>*Import Voyage Number</strong><mark style="color:orange;">*</mark></td><td>Enter any internal references (no more than 10 characters)</td></tr></tbody></table>

Once completed, click **NEXT** at the bottom right side of the page or **RESET** to clear all fields and re-enter the data.

![](https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FhjR9xGD17aHVZeWakGN3%2Fimage.png?alt=media\&token=8588a296-4db8-451d-a5e5-bdd199ad27b4)

#### VESSEL DETAILS TAB

{% hint style="info" %}
Once you have selected next, the left hand navigation bar will automatically progress to the **Vessel Details** tab and the **Visit Details** tab will now show a tick for completed.
{% endhint %}

<div align="left"><figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FLi3omdmrrsoROyuOIAiU%2FScreenshot%202023-04-19%20at%2016.00.54.png?alt=media&#x26;token=b18177f9-f1c0-4183-b894-c073b9c2ec3f" alt=""><figcaption><p>Vessel Details - Left Hand Navigation</p></figcaption></figure></div>

The **Vessel Details** page is returned.

{% hint style="info" %}
If you have not already registered the vessel, you can do this now by selecting **ADD NEW VESSEL** to the right of the page. Complete the required fields and select **NEXT**.&#x20;

You can now skip to the [**Review and Submit** ](#review-and-submit-tab)section below.&#x20;

For more instruction about the the required fields, refer to section [**VESSEL REGISTRATION**](https://cnsonline.gitbook.io/cargoes-community/export-lite/vessel)
{% endhint %}

If you have already registered the vessel, you can search in the box by vessel name or IMO. When you start typing in the vessel name/ [IMO number](#user-content-fn-1)[^1], you can select the correct vessel from the drop down of search result&#x73;*.*

<div align="center"><figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FOr7TPXLcIL3oLYFoSQoG%2FScreenshot%202023-04-19%20at%2016.49.53.png?alt=media&#x26;token=ac26fac5-1ec5-41ff-9044-6fb8fad79e8a" alt=""><figcaption><p>Vessel Details - Entering the vessel name</p></figcaption></figure></div>

The details of the vessel that you have selected will automatically appear within the **Vessel Details** section.

{% hint style="info" %}
The ICS Details section is non-mandatory, however if you choose to enter ICS information, all fields must be completed in order to save changes.
{% endhint %}

In the **Service Schedule Details** section, you can add the shipping lines and the ports of destination associated with this visit.&#x20;

<figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FldN5fH1UuEgYFTamG5bE%2FScreenshot%202023-04-19%20at%2016.09.24.png?alt=media&#x26;token=906643ca-bcd7-4200-84e7-715c1fd51077" alt=""><figcaption><p>Vessel Details page</p></figcaption></figure>

{% hint style="info" %}
The lead shipping line will automatically show in the list.&#x20;
{% endhint %}

To add an additional shipping line, click on![](https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FpfNRGwmPbXomDrPN3H5G%2Fimage.png?alt=media\&token=cce01dec-6af7-4425-aea4-3a52b18b0cb3)to the right of the list and under the shipping line column, enter the name or the code for the additional shipping agent.&#x20;

{% hint style="info" %}
When you start typing you can select the correct shipping line from the drop down of search result&#x73;*.*&#x20;
{% endhint %}

There is an option to enter an internal reference number in the Export Voyage #  and Import Voyage # columns.

<figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2F9Gco2Ydt9Q5nfGOqWRIv%2FScreenshot%202023-04-19%20at%2016.19.07.png?alt=media&#x26;token=aea11151-6eeb-4f4e-84b2-1c07300c08f1" alt=""><figcaption><p>Service Schedule Details section - Adding shipping line</p></figcaption></figure>

To add ports of destination, click on ![](https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FKmRhcBRxw9gg8TKixwwS%2Fimage.png?alt=media\&token=ae61ba40-8c86-4360-8185-2fd5ffe166cf) to the right of this section.

{% hint style="warning" %}
You must add the Ports of Destination in sequential order. As you add the ports of destination, the Call Sequence Column will prepopulate.
{% endhint %}

Under the Port of Destination column enter the port name or the port 5-digit port code.&#x20;

{% hint style="info" %}
When you start typing, you can select the correct port from the drop down of search result&#x73;*.*
{% endhint %}

<figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FRokYRiIK5XMbaMR7lavS%2FScreenshot%202023-04-19%20at%2016.30.52.png?alt=media&#x26;token=20689f7b-9487-4777-9361-8745f90c042c" alt=""><figcaption><p>Ports of Destination section - Delete port of destination</p></figcaption></figure>

To delete a shipping line or port of destination, click on ![](https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2Fh3FGkFaLlfzKRr049Y7q%2Fimage.png?alt=media\&token=05f1e933-51e0-45d0-a348-a8231f80f08b). A pop up will appear to confirm if you want to delete the shipping line/port of destination, click **YES** to proceed.

{% hint style="warning" %}
The shipping line must be set up in Cargoes when first registering with Export Lite. If there is no code available for selection, request that the shipping line contacts the Cargoes Helpdesk.
{% endhint %}

Once completed, click **NEXT** at the bottom right side of the page or **RESET** to clear the fields and re-enter the details.

<div align="left"><figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FhjR9xGD17aHVZeWakGN3%2Fimage.png?alt=media&#x26;token=8588a296-4db8-451d-a5e5-bdd199ad27b4" alt=""><figcaption></figcaption></figure></div>

#### REVIEW AND SUBMIT TAB

{% hint style="info" %}
Once you have selected next, the Left Hand Navigation bar will automatically progress to the **Review and Submit** tab and the **Vessel Details** tab will now show a tick for completed.
{% endhint %}

<div align="left"><figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FhVLgoEh6obRq4BgYvoeF%2FScreenshot%202023-04-19%20at%2016.33.58.png?alt=media&#x26;token=7015e850-aed5-4b93-9036-af406f3f393b" alt=""><figcaption><p>Review &#x26; Submit - Left Hand Navigation</p></figcaption></figure></div>

The **Review and Submit** page will be returned.

You now have the option to review all the information related to this visit registration and edit before submitting.

<figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2F5qQ2umFmFWtHa440mfa0%2FScreenshot%202023-04-19%20at%2016.36.04.png?alt=media&#x26;token=575cb0cf-1e73-4402-8cb5-4ed8ed2f1d62" alt=""><figcaption><p>Visit Registration - Review and Submit page</p></figcaption></figure>

When you are ready, click **SUBMIT** at the bottom right side of the page or **EDIT** to go back and amend the visit details.

<div align="left"><figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FcHTA4tVQTqkcCj5Bv7Tk%2FScreenshot%202023-04-19%20at%2016.38.20.png?alt=media&#x26;token=64e8f2ee-fb6b-4357-b420-84fc040b2a26" alt=""><figcaption></figcaption></figure></div>

Once submitted, you will see a notification at the top of the page confirming your maritime visit has been successfully registered and this is followed by the unique **Maritime Visit Reference Number** generated by Cargoes.

<div align="left"><figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2FGTrekfnzVwRr3AOEPmIT%2Fimage.png?alt=media&#x26;token=9ffa4f39-9498-4b27-8fcd-49b159f9ed14" alt=""><figcaption><p>Notification - Visit Succesfully Registered</p></figcaption></figure></div>

{% hint style="info" %}
The **Maritime Visit Reference Number** (UVI) at the top of the page may be required later when registering mulitple UCRs, swapping UCRs or when uploading a file. See section [REGISTER MULTIPLE UCRS](https://cnsonline.gitbook.io/cargoes-community/export-lite/ucr/ucr-registration/register-multiple-ucrs), [UCR SWAP ](https://cnsonline.gitbook.io/cargoes-community/export-lite/ucr/swap-ucr)or [FILE UPLOAD](https://cnsonline.gitbook.io/cargoes-community/export-lite/file-upload) for more instructions.
{% endhint %}

The **Visit Search** landing screen will be returned where you can use the search box to find your registered visit/voyage.

<figure><img src="https://2412466563-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXT6wLvg2Lbl2tpMZ0uki%2Fuploads%2Fl1vml5vmK2bdFriNJPDl%2FScreenshot%202023-04-19%20at%2016.52.57.png?alt=media&#x26;token=111f68fc-188f-49f3-9212-75e2970cd397" alt=""><figcaption><p>Visit Search page</p></figcaption></figure>

<details>

<summary>Suggested Next Actions</summary>

Now you have registered the visit, refer to sections:

* [Visit Search](https://cnsonline.gitbook.io/cargoes-community/export-lite/visit/visit-search)
* [Visit Amendment ](https://cnsonline.gitbook.io/cargoes-community/export-lite/visit/visit-amendment)
* [Cancel Visit](https://cnsonline.gitbook.io/cargoes-community/export-lite/visit/cancel-visit)
* [Copy Visit](https://cnsonline.gitbook.io/cargoes-community/export-lite/visit/copy-visit)
* [Visit Audit](https://cnsonline.gitbook.io/cargoes-community/export-lite/audit/visit-audit)
* [UCR Registration](https://cnsonline.gitbook.io/cargoes-community/export-lite/ucr/ucr-registration)

</details>

[^1]: The IMO (International Maritime Organization) number is a unique 7-digit ship identification number.
