Register Multiple UCRs
This section of the guidance covers how to link multiple UCRs to a visit/voyage.
From the Global Navigation Bar select Manage and under Shipment select Maritime Export.
The Export Lite Voyage Search page is returned. To search for the relevant visit, enter the vessel name or IMO number in the search box and click 
.
Additional Search Filters & Features
ÂYou can also filter the results by vessel arrival/departure dates, by inputting the date in ‘the ETA date from’ and ‘ETD date to’ boxes to the right.
To show more filter options, click on
where you can search by:
UVI
IMO
Port of Destination
Registered Shipping Line
Status
The applied filters will show under the search box and can be removed at any time by clicking on 
or alternatively you can remove all filters by clicking 
Once you have located the relevant Voyage/Visit, click anywhere on the visit row to open the Manage Export Lite Voyage page.
Within the Manage Export Lite Voyage page, the first section shows the voyage/visit details.
Under the section Export Lite UCR Details, there is a list of UCRs that have already been linked to this visit/voyage.
To register multiple UCRs and link it to the visit, click 
on the right side of the UCR list.
The Upload File Page is returned with instructions on how to prepare a CSV list of UCRs to upload to Cargoes.
First select Download Instruction File and read the instructions which details the mandatory information to be included in your CSV list to successfully upload bulk UCRs.
Once you have read the instructions, you can now click Download Template which will download the template CSV file to complete.
Open the Bulk UCR template from your downloads folder and complete the mandatory columns marked with an asterisk (*).Load
If the UCR # does not comply with the standard format, the system will force this through without generating a warning notification.
UVI #*
Enter the UVI # of registered voyage/visit.
UCR #*
This is a unique reference assigned to the consignment and is the means by which the user and HMRC can identify goods to the trader records. It must be minimum 12 to maximum 35 characters.
Part No.
No more than 3 characters.
Port of Destination (PoD)*
Enter the 5-letter port code.
Loader*
Enter the loader code (Organisation code).
Loader Reference*
Enter any internal references (no more than 10 characters).
Final destination
Enter the final destination 5-letter port code.
Booking Reference #
Enter any internal booking reference (no more than 11 characters).
Once completed, save the Bulk UCR Template to your computer and then upload by clicking ADD FILE or drag & drop the file within the dotted lines.
Once selected, you have the option to check the file name and click SUBMIT to upload the selected CSV file.
Click
to delete the file and the Upload File page will be returned. Click CANCEL to return to the Manage Export Lite page without uploading the CSV file.
Once submitted, you will see a notification at the top of the page confirming the Bulk UCR file has been uploaded successfully.
The Manage Export Lite Voyage page is returned and the registered UCRs will now appear in the UCR list.
To view upload details, click VIEW on the file upload notification at the top of the page.
The View Upload Details page is returned
Under the column Status, if the UCR has been registered sucessfully it will show as TRANSMITTED. To view the list in CSV format, click 
at the right of the page.
To view the uploaded file, click on the hyperlink under the attachment column on the top right side.
Under the column Status, if the UCR has failed to register it will show as FAILED. The fail reason can be found in the remarks column. To view the list in CSV format, click at the right of the page.
To view the uploaded file, click on the hyperlink under the attachment column on the top right side.
Last updated
Was this helpful?