File Format

File upload description

The data in the table below depicts the columns/fields in the bulk file upload format for creating safety and security declarations.

Column 1: Depicts the field name

Column 2: Describes whether the field is Mandatory (M)/ Conditional (C)/ Optional (O)

Column 3: Describes the data format and expected value for relevant field

Column 4: Describes any conditions applicable on the field name

Column 5: Briefly describes the field usage

Field Name	Format/Expected Value	Condition	Description
Declaration Seq	Integer (5)	Number of declarations trying to upload
IsDraft	Boolean (Yes or No)	To be selected as Yes or No	Whether a declaration is to be saved in draft mode
Declaration Country	Alphanumeric (2)	Country code Format provided in Country Code Table (e.g., GB, FR)	Country where filing a declaration
Declaration Place	Alphanumeric (35)	Place where filing a declaration
Declarant EORI	Alphanumeric (18)	EORI of Declarant
Declarant Branch	Alphanumeric (10)		Declarant Branch Name/Code
Commercial Reference Number	Alphanumeric (7

Office of First Entry	Alphanumer	Office code Format provided in Office of First Entry Table If not a part of the file, then free text to be entered with max of 8 characters	1st Entry Office Code
Office of Lodgement	Place of the declaration lodging office
Arrival Date	DD/MM/YYYY	Date when Arriving
Arrival Time	HH:MM:SS	Time of Arrival
Transport Mode at Border	1 - Sea Transport 2 - Rail Transport 3 - Road Transport 4 - Air Transport 5 - Postal Consignment 7 - Fixed Transport Installations 8 - Inland Waterway Transport 9 - Own Propulsion 10 - RoRo Accompanied 11 - RoRo Unaccompanied	User to enter one of these values	Mode of transporting Goods
Nationality of Transport	Alphanumeric (2)	Country code Format provided in Country Code Table (e.g., GB, FR)	Nationality Country
Transport Id	Alphanumeric (27)	ID/Number of the Transport Document used by user
Transport Ref No	Alphanumeric (27)	This field is the identification of the journey of the means of transport

Specific Circumstance Indicator	A - Postal and express consignment B - Ship and Aircraft Supplies C - Road mode of transport D - Rail mode of transport E - Authorised Economic Operators	User to enter one of these values	This is Consignment mode of Transport
Transport MOP	A - Payment in Cash B - Payment by Credit Card C - Payment by Cheque D - Other (e. g. direct debit to cash account) H - Electronic Credit Transfer Y - Account Holder with Carrier Z - Not Pre-Paid	User to enter one of these values	Payment mode used by declarant
Place of Loading	Alphanumeric (35)	Place of the loading port
Place of Unloading	Alphanumeric (35)	Place of the unloading port
Carrier EORI	Alphanumeric (18)	Carrier Name, Street, Country, City and Postcode Details	EORI number of the Carrier
Carrier Name	Alphanumeric (35)	Name of Carrier	Name of Carrier
Carrier Street	Alphanumeric (35)		Street name of the address of Carrier

Carrier Country	Alphanumeric (2)	Country code Format provided in Country Code Table (e.g., GB, FR)	Country of the Carrier, to be entered in Country Code Format (e.g., GB)
Carrier City	Alphanumeric (35)		City where Carrier resides
Carrier Postcode	Alphanumeric (9)		Postcode of address of Carrier, to be entered in Post code format (e.g., W1A 0AX, B33 8TH)
Consignor EORI	Alphanumeric (18)	EORI number of the Consignor
Consignor Name	Alphanumeric (35)	Name of Consignor
Consignor Street	Alphanumeric (35)	Street name of the address of Consignor
Consignor Country	Alphanumeric (4)	Country code Format provided in Country Code Table (e.g., GB, FR)	Country of the Consignor,
Consignor City	Alphanumeric (35)	City where Consignor resides
Consignor Postcode	Alphanumeric (9)	Post code format (e.g., W1A 0AX, B33 8TH)	Postcode of address of Consignor,
Consignee EORI	Alphanumeric (18)	EORI number of the Consignee
Consignee Name	Alphanumeric (35)	Name of Consignee
Consignee Street	Alphanumeric (35)	Street name of the address of Consignee
Consignee Country	Alphanumeric (2)	Country code Format provided in Country Code Table (e.g., GB, FR)	Country of the Consignee,
Consignee City	Alphanumeric (35)	City where Consignee resides

Carrier Country	Alphanumeric (2)		Country of the Carrier, to be entered in Country Code Format (e.g., GB)
Carrier City	Alphanumeric (35)		City where Carrier resides
Carrier Postcode	Alphanumeric (9)		Postcode of address of Carrier, to be entered in Post code format (e.g., W1A 0AX, B33 8TH)
Consignor EORI	Alphanumeric (18)	EORI number of the Consignor
Consignor Name	Alphanumeric (35)	Name of Consignor
Consignor Street	Alphanumeric (35)	Street name of the address of Consignor
Consignor Country	Alphanumeric (4)	Country code Format provided in Country Code Table (e.g., GB, FR)	Country of the Consignor,
Consignor City	Alphanumeric (35)	City where Consignor resides
Consignor Postcode	Alphanumeric (9)	Post code format (e.g., W1A 0AX, B33 8TH)	Postcode of address of Consignor,
Consignee EORI	Alphanumeric (18)	EORI number of the Consignee
Consignee Name	Alphanumeric (35)	Name of Consignee
Consignee Street	Alphanumeric (35)	Street name of the address of Consignee
Consignee Country	Alphanumeric (2)	Country code Format provided in Country Code Table (e.g., GB, FR)	Country of the Consignee,
Consignee City	Alphanumeric (35)	City where Consignee resides

Person Lodging Summary Declaration Country	Alphanumeric (2)	Country code Format provided in Country Code Table (e.g., GB, FR)	Country of the Person Lodging Summary Declaration
Person Lodging Summary Declaration City	Alphanumeric (35)	City where Person Lodging Summary Declaration resides
Person Lodging Summary Declaration Postcode	Alphanumeric (9)	Post code format (e.g., W1A 0AX, B33 8TH)	Postcode of address of Person Lodging Summary Declaration
Total Items	Integer (5)	Total Number of Items in Declaration
Total No of Packages	Integer (5)	Total Number of Packages in Declaration
Total Gross Weight (Kg)	Decimal (11)	Max of 11 Numerical; 8 before decimal and 3 after decimal e.g., 12345678.123	Total Weight of all items and Packages
Seal Id	Alphanumeric (20)	This is a container seal number
Itinerary	Alphanumeric (2)	Country code Format provided in Country Code Table. Min of 2 countries entered to be separated by a semi colon (;) (e.g., GB;FR)	Itinerary Country
Office of Subsequent Entry	Alphanumeric (8)	Office code Format provided in Office of Subsequent Entry Table If not a part of the file, then free text to be entered with max of 8 characters	Name/Code of the office of subsequent Entry
Item Seq	Integer (5)	No of Items

Commodity Code	Alphanumeric (8)		Code of the commodity transporting
UNDG Code	Alphanumeric (4)	Code of the Dangerous goods
Item Reference	Alphanumeric (35)	This field is a user defined reference number for a particular item
Item Gross Weight	Decimal (11)	Max of 11 Numerical; 8 before decimal and 3 after decimal e.g., 12345678.123	Total Weight of the Item
Item Goods Description	Alphanumeric (280)		Brief Description for the goods being transported
Item Transport MOP	A - Payment in Cash B - Payment by Credit Card C - Payment by Cheque D - Other (e. g. direct debit to cash account) H - Electronic Credit Transfer Y - Account Holder with Carrier Z - Not Pre-Paid	User to enter one of these values	Payment mode
Item Place of Loading	Alphanumeric (35)	Place of the loading port
Item Place of Unloading	Alphanumeric (35)	Place of the unloading port
Item Commercial Reference No	Alphanumeric (70)
Item Special Mention	Alphanumeric (5)	Special Mention code format (e.g., IB12, 12WA)	Special Mentioned Code for the Item

Item Document Type	Alphanumeric (4)	As displayed in Column "Document Code" in the Document Type Table	Type of Document required
Item Document Ref	Alphanumeric (35)	Reference number/text for the added item's document
Item Nat of Means of Trans	Alphanumeric (2)	Country code Format provided in Country Code Table (e.g., GB, FR)	Nationality Country
Item Id of Means of Trans	Alphanumeric (27)	ID/Number of the Transport Document used by user
Item Package Type	Alphanumeric (280)	As displayed in Column "Package Type Value" in the Package Code Table	Package code of the Item
Item No of Packages	Integer (5)	Number of Packages for that Item
Item No of Pieces	Integer (5)	Number of Pieces for that Item
Item Marks and Numbers	Alphanumeric (140)	Marks and Numbers description for that Item
Item Container Number	Alphanumeric (17)	Container number for the item
Item Consignor EORI	Alphanumeric (18)	EORI number of the Consignor
Item Consignor Name	Alphanumeric (35)	Name of Consignor
Item Consignor Street	Alphanumeric (35)	Street name of the address of Consignor
Item Consignor Country	Alphanumeric (4)	Country code Format provided in Country Code Table (e.g., GB, FR)	Country of the Consignor,
Item Consignor City	Alphanumeric (35)	City where Consignor resides
Item Consignor Postcode	Alphanumeric (9)	Post code format (e.g., W1A 0AX, B33 8TH)	Postcode of address of Consignor,

Item Consignee EORI	Alphanumeric (18)	EORI number of the Consignee
Item Consignee Name	Alphanumeric (35)	Name of Consignee
Item Consignee Street	Alphanumeric (35)	Street name of the address of Consignee
Item Consignee Country	Alphanumeric (2)	Country code Format provided in Country Code Table (e.g., GB, FR)	Country of the Consignee,
Item Consignee City	Alphanumeric (35)	City where Consignee resides
Item Consignee Postcode	Alphanumeric (9)	Post code format (e.g., W1A 0AX, B33 8TH)	Postcode of address of Consignee
Item Notify EORI	Alphanumeric (18)	EORI number of the Notify Party
Item Notify Name	Alphanumeric (35)	Name of Notify Party
Item Notify Street	Alphanumeric (35)	Street name of the address of Notify Party
Item Notify Country	Alphanumeric (2)	Country code Format provided in Country Code Table (e.g., GB, FR)	Country of the Notify Party
Item Notify City	Alphanumeric (35)	City where Notify Party resides
Item Notify Postcode	Alphanumeric (9)	Post code format (e.g., W1A 0AX, B33 8TH)	Postcode of address of Notify Party