Upload File: Register UCR

If the information you wish to upload to Cargoes lite is in CSV format, this upload page can be used to simplify/speed the upload process.

This function is to register bulk UCRs to a single/mulitple visits in a single upload, instead of an individual process.

From the Global Navigation Bar select Manage and under messaging select File Upload.

The File Upload - Search page is returned.

From the Left Hand Navigation, select Uploads.

The Uploads page is returned. Select the document type by clicking and selecting Register UCR from the drop down menu.

File upload can only used to register bulk UCRs in Export Lite. See section REGISTER MULTPLE UCRs for more information.

Next, select Download Instruction File and read the instructions which detail the mandatory information to be included in your CSV list to successfully upload bulk UCRs.

Once you have read the instructions, you can now click Download Template which will download the template CSV file to complete.

Open the Bulk UCR template from your downloads folder and complete the mandatory columns marked with an asterisk (*).

If the UCR # does not comply with the standard format, the system will force this through without generating a warning notification.

All mandatory fields (*) must be completed to successfully bulk upload UCRs.

Field

Data required

UVI #*

Enter the UVI # of registered voyage/visit.

UCR #*

This is a unique reference assigned to the consignment and is the means by which the user and HMRC can identify goods to the trader records. It must be minimum 12 to maximum 35 characters.

Part No.

No more than 3 characters.

Port of Destination (PoD)*

Enter the 5-letter port code.

Loader*

Enter the loader code (Organisation code).

Loader Reference*

Enter any internal references (no more than 10 characters).

Final destination

Enter the final destination 5-letter port code.

Booking Reference #

Enter any internal booking reference (no more than 11 characters).

Once completed, save the Bulk UCR Template to your computer and then upload by clicking ADD FILE or drag & drop the file within the dotted lines.

Once selected, you have the option to check the file name and click SUBMIT at the bottom right side of the page to upload the selected CSV file.

Clickto delete the file and the Upload File page will be returned. Click RESET to return to the File Upload page without uploading the CSV file.

Once submitted, you will see a notification at the top of the page confirming the file has been uploaded successfully.

The File Upload - Search page is returned and uploaded files will now appear in the list of search results.

To view upload details, click VIEW on the file upload notification at the top of the page

The View Upload Details page is returned

Under the column Status, if the UCR has been registered sucessfully it will show as TRANSMITTED. To view the file, click at the right side of the page.

Under the column Status, if the UCR has failed to register it will show as FAILED. The fail reason can be found in the remarks column. To view the list in CSV format, click at the right of the page.

To view the uploaded file, click on the hyperlink under the attachment column on the top right side.

If there are multiple fails, a down arrow will display to expand the row and display all error reasons.

In the below example, the UCR Upload failed because the Voyage/Visit UVI # in the CSV file is incorrect.

To search file uploads, refer to section SEARCH FILE UPLOAD

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Last updated 1 year ago

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