View UCR Customs Status (via Export Voyage)

This section explains how to use the UCR search function to check UCR clearance status. If you are working on a specific visit, this search will only show results associated with this visit.

Once a UCR has been marked as Arrived, an arrival message is sent to CHIEF/CDS which triggers the Clearance process.

If additional information/checks are required by HMRC, the UCR will be placed on hold. For more information, refer to section VIEW HOLD. Upon receipt of Permission to Progress (P2P) back from CHIEF/CDS the UCR record will update from NOT CLEARED to HMRC CLEARED.

From the Global Navigation Bar select Manage and under Shipment select Maritime Export.

The Global Navigation Bar - selecting Maritime Export

The Export Lite Voyage Search page is returned. To search for the relevant visit, enter the vessel name or IMO number in the search box and click .

When you start typing in the search box, it will show a drop down list of matching results which you can select from.

The search results can be sorted by any column header, by hovering over the chosen header and clicking on which appears to the right of the column header.

Export Lite Voyage Search page

Additional Search Filters

You can filter the results by vessel arrival/departure dates, by inputting the date in ‘the ETA date from’ and ‘ETD date to’ boxes to the right.

To the right of the search box, you can also filter the results by:

• UVI

• IMO

• Port of Destination

• Registered Shipping Line

• Status

by clicking and entering the additional search criteria in the fields that appear under the main search box.

The applied filters will show under the search box and can be removed at any time by clicking on or alternatively you can remove all filters by clicking

If there are no search results, there may be too many filters or a typo in the search criteria, remove all applied filters by clicking . Alternatively, the visit has not yet been registered.

Once you have located the relevant Voyage/Visit, click anywhere on the voyage row to open the Manage Export Lite Voyage page.

Selecting Vessel Row

Within the Manage Export Lite Voyage page, the first section shows the voyage/visit details.

Under the section Export Lite UCR Details, there is a list of UCRs that have already been linked to this visit/voyage.

Manage Export Lite Voyage page - UCR List

To search a UCR, enter any of the following search criteria in the empty search fields and all matching UCR’s based on the search criteria will automatically appear in the UCR List as per below.

• UCR #

• Loader Reference #

• PoD

• SOE

• ROE

• Hold Status

• UCR Status

• Process Status

The search results can also be sorted by any column header, by hovering over the chosen header and clicking on which appears to the right of the column header

Manage Export Lite Voyage page - UCR List

Once you have found the relevant UCR in the search results, see column Process Status for UCR customs status.

Manage Export Lite Voyage page - Process Status

The UCR Process Status will be either of the following:

Process Status	Guidance
NOT CLEARED	Goods have not yet received Permission to Progress (P2P)
HMRC CLEARED	Goods have received Permission to Progress (P2P)
FRUSTRATED EXPORT	Goods have been stopped before loading to be returned inland
DUE FOR ARCHIVE	Goods have received Permission to Progress (P2P), have departed and are now due to be archived

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