Visit Registration

This section of the guidance covers how to register a visit.

Additional information about this section

This section of the guidance covers how to register each unique visit associated with a vessel. You will need to use this function each time you need to generate a UVI.

Please refer to section VISIT SEARCH to check if the visit has already been registered.

From the Global Navigation Bar select Manage and under operations select Voyage Maintenance.

The Visit Search landing screen is returned:

From the Left Hand Navigation, select Visit Register

VISIT DETAILS TAB

The Visit Register landing screen is returned:

Select the visit type by clicking and select either Import & Export or Export from the drop down menu.

Field

Function

Import & Export

Select when you have an import visit and import manifest to create

Export

Select when registering an export voyage only

Once you have selected visit type, the full Visit Register landing screen will be returned.

If you selected Import and Export, there will be an additional Import Voyage field* to complete.

Complete the mandatory fields which are marked with an asterix (*)

Field

Data required

Site/Wharf Code

This will default to the 4-character site code and site name as per the site selection.

Lead Shipping Agent

This will default to the logged in Shipping Line. To amend this, once you have registered the vessel, see section VESSEL AMENDMENT.

Vessel Type

Select the vessel type from the down drop menu

Export Voyage*

Enter any internal references (no more than 10 characters)

Port of Origin*

Enter the port name or the 5-character port code for the last port of call and select from the drop down menu

ETA*

Click on the calendar iconthen select the date and approximate time of arrival and selectto validate.

ETD*

Click on the calendar iconthen select the date and approximate time of departure and select to validate.

*Import Voyage Number*

Enter any internal references (no more than 10 characters)

Once completed, click NEXT at the bottom right side of the page or RESET to clear all fields and re-enter the data.

VESSEL DETAILS TAB

Once you have selected next, the left hand navigation bar will automatically progress to the Vessel Details tab and the Visit Details tab will now show a tick for completed.

The Vessel Details page is returned.

If you have not already registered the vessel, you can do this now by selecting ADD NEW VESSEL to the right of the page. Complete the required fields and select NEXT.

You can now skip to the Review and Submit section below.

For more instruction about the the required fields, refer to section VESSEL REGISTRATION

If you have already registered the vessel, you can search in the box by vessel name or IMO. When you start typing in the vessel name/ IMO number, you can select the correct vessel from the drop down of search results.

The details of the vessel that you have selected will automatically appear within the Vessel Details section.

The ICS Details section is non-mandatory, however if you choose to enter ICS information, all fields must be completed in order to save changes.

In the Service Schedule Details section, you can add the shipping lines and the ports of destination associated with this visit.

The lead shipping line will automatically show in the list.

To add an additional shipping line, click onto the right of the list and under the shipping line column, enter the name or the code for the additional shipping agent.

When you start typing you can select the correct shipping line from the drop down of search results.

There is an option to enter an internal reference number in the Export Voyage # and Import Voyage # columns.

To add ports of destination, click on to the right of this section.

You must add the Ports of Destination in sequential order. As you add the ports of destination, the Call Sequence Column will prepopulate.

Under the Port of Destination column enter the port name or the port 5-digit port code.

When you start typing, you can select the correct port from the drop down of search results.

To delete a shipping line or port of destination, click on . A pop up will appear to confirm if you want to delete the shipping line/port of destination, click YES to proceed.

The shipping line must be set up in Cargoes when first registering with Export Lite. If there is no code available for selection, request that the shipping line contacts the Cargoes Helpdesk.

Once completed, click NEXT at the bottom right side of the page or RESET to clear the fields and re-enter the details.

REVIEW AND SUBMIT TAB

Once you have selected next, the Left Hand Navigation bar will automatically progress to the Review and Submit tab and the Vessel Details tab will now show a tick for completed.

The Review and Submit page will be returned.

You now have the option to review all the information related to this visit registration and edit before submitting.

When you are ready, click SUBMIT at the bottom right side of the page or EDIT to go back and amend the visit details.

Once submitted, you will see a notification at the top of the page confirming your maritime visit has been successfully registered and this is followed by the unique Maritime Visit Reference Number generated by Cargoes.

The Maritime Visit Reference Number (UVI) at the top of the page may be required later when registering mulitple UCRs, swapping UCRs or when uploading a file. See section REGISTER MULTIPLE UCRS, UCR SWAP or FILE UPLOAD for more instructions.

The Visit Search landing screen will be returned where you can use the search box to find your registered visit/voyage.

Suggested Next Actions

Now you have registered the visit, refer to sections:

PreviousVisit Search NextCopy Visit

Last updated 2 years ago

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