Copy UCR via Export Voyage

If you would like to copy a UCR associated with a specific visit follow this section.

Additional information about this section

If you have multple UCRs that have the same port of destination, shipping line, final destination, loader reference, this function is designed to simplify the inputting of UCRS by copying over that common information. The UCR# number will always need to be inputted. If you want to copy a UCR associated with a specific visit follow this section.

From the Global Navigation Bar select Manage and under Shipment select Maritime Export.

The Global Navigation Bar - selecting Maritime Export

The Export Lite Voyage Search page is returned. To search for the relevant visit, enter the Vessel Name or IMO Number in the search box and click .

When you start typing in the search box, it will show a drop down list of matching results which you can select from.

The search results can be sorted by any column header, by hovering over the chosen header and clicking on which appears to the right of the column header.

Export Lite Voyage Search page
Additional Search Filters

You can filter the results by vessel arrival/departure dates, by inputting the date in ‘the ETA date from’ and ‘ETD date to’ boxes to the right.

To the right of the search box, you can also filter the results by:

  • UVI

  • IMO

  • Port of Destination

  • Registered Shipping Line

  • Status

by clicking and entering the additional search criteria in the fields that appear under the main search box.

The applied filters will show under the search box and can be removed at any time by clicking on or alternatively you can remove all filters by clicking

If there are no search results, there may be too many filters or a typo in the search criteria, remove all applied filters by clicking . Alternatively, the visit has not yet been registered.

Once you have located the relevant Voyage/Visit, click anywhere on the voyage row to open the Manage Export Lite Voyage page.

Export Lite Voyage Search page - Selecting vessel row

Within the Manage Export Lite Voyage page, the first section shows the voyage/visit details.

Under the section Export Lite UCR Details, there is a list of UCRs that have already been linked to this visit/voyage.

Manage Export Lite Voyage page - UCR list

To search a UCR, enter any of the following search criteria in the empty search fields and all matching UCR’s based on the search criteria will automatically appear in the UCR List as per below.

  • UCR #

  • Loader Reference #

  • PoD

  • SOE

  • ROE

  • Hold Status

  • UCR Status

  • Process Status

The search results can also be sorted by any column header, by hovering over the chosen header and clicking on which appears to the right of the column header.

Manage Export Lite Voyage page - UCR list

Once you have found the relevant UCR in the search results, click on the right of the UCR line and select COPY UCR from the drop down menu.

Manage Export Lite Voyage page- Selecting Copy UCR

The Register Export Lite UCR page is returned:

UCR details are copied over except for the UCR#. All fields are editable.

Complete the mandatory fields which are marked with an asterix (*)

Manage Export Lite Voyage page - Register Export Lite UCR

If you tick the small box to the right of the UCR # field, this will force through an invalid UCR format. See Section FAQs & Troubleshooting to find out when the UCR # may not adhere to the standard UCR format.

Field
Data required

# *

This is a unique reference assigned to the consignment and is the means by which the user and HMRC can identify goods to the trader records. It must be minimum 12 to maximum 35 characters.

Part #

Copied over - to amend enter no more than 3 characters

Booking Reference #

Copied over - to amend enter any internal booking reference (no more than 11 characters).

Port of Destination (PoD)*

Copied over - to amend enter the port of destination by typing port name or port code and select from the search results.

Final destination

Copied over - to amend enter the final destination by typing port name or port code and select from the search results.

Loader*

Copied over - to amend enter the loader name or their 11 digit code by typing the first 3 letters/digits and select from the search results.

Loader Reference*

Copied over - to amend enter any internal references (no more than 10 characters)

At the bottom right side of the page, there will be the following options to tick before submitting:

Tick boxes & Option to Reset or Submit

Both these options will open the Register Export Lite UCR page so that you can link another UCR # to the visit.

Tick Box
Guidance

Copy and add another UCR

Tick and when you click SUMBIT, all the UCR details except the UCR#, part # and Booking Reference are copied over.

Add another UCR

Tick this and when you click SUMBIT, all UCR fields are empty.

Once completed click SUBMIT at the bottom right side of the page or RESET to cancel.

Once submitted, you will see a notification at the top of the page confirming your UCR has been successfully registered.

Notification - UCR sucessfully registered

The Manage Export Lite Voyage page is returned and the registered UCR will now appear in the UCR list.

Manage Export Lite Voyage page - New UCR appears in UCR list
Suggested Next Actions

Now you have copied and registered the UCR, refer to sections:

PreviousCopy UCRNextCopy UCR via Export Lite UCR

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