Copy UCR via Export Voyage
If you would like to copy a UCR associated with a specific visit follow this section.
Last updated
If you would like to copy a UCR associated with a specific visit follow this section.
Last updated
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From the Global Navigation Bar select Manage and under Shipment select Maritime Export.
When you start typing in the search box, it will show a drop down list of matching results which you can select from.
Once you have located the relevant Voyage/Visit, click anywhere on the voyage row to open the Manage Export Lite Voyage page.
Within the Manage Export Lite Voyage page, the first section shows the voyage/visit details.
Under the section Export Lite UCR Details, there is a list of UCRs that have already been linked to this visit/voyage.
To search a UCR, enter any of the following search criteria in the empty search fields and all matching UCR’s based on the search criteria will automatically appear in the UCR List as per below.
UCR #
Loader Reference #
PoD
SOE
ROE
Hold Status
UCR Status
Process Status
The Register Export Lite UCR page is returned:
UCR details are copied over except for the UCR#. All fields are editable.
Complete the mandatory fields which are marked with an asterix (*)
If you tick the small box to the right of the UCR # field, this will force through an invalid UCR format. See Section FAQs & Troubleshooting to find out when the UCR # may not adhere to the standard UCR format.
# *
This is a unique reference assigned to the consignment and is the means by which the user and HMRC can identify goods to the trader records. It must be minimum 12 to maximum 35 characters.
Part #
Copied over - to amend enter no more than 3 characters
Booking Reference #
Copied over - to amend enter any internal booking reference (no more than 11 characters).
Port of Destination (PoD)*
Copied over - to amend enter the port of destination by typing port name or port code and select from the search results.
Final destination
Copied over - to amend enter the final destination by typing port name or port code and select from the search results.
Loader*
Copied over - to amend enter the loader name or their 11 digit code by typing the first 3 letters/digits and select from the search results.
Loader Reference*
Copied over - to amend enter any internal references (no more than 10 characters)
At the bottom right side of the page, there will be the following options to tick before submitting:
Both these options will open the Register Export Lite UCR page so that you can link another UCR # to the visit.
Copy and add another UCR
Tick and when you click SUMBIT, all the UCR details except the UCR#, part # and Booking Reference are copied over.
Add another UCR
Tick this and when you click SUMBIT, all UCR fields are empty.
Once completed click SUBMIT at the bottom right side of the page or RESET to cancel.
Once submitted, you will see a notification at the top of the page confirming your UCR has been successfully registered.
The Manage Export Lite Voyage page is returned and the registered UCR will now appear in the UCR list.
The Export Lite Voyage Search page is returned. To search for the relevant visit, enter the Vessel Name or IMO Number in the search box and click .
The search results can be sorted by any column header, by hovering over the chosen header and clicking on which appears to the right of the column header.
by clicking and entering the additional search criteria in the fields that appear under the main search box.
The applied filters will show under the search box and can be removed at any time by clicking on or alternatively you can remove all filters by clicking
If there are no search results, there may be too many filters or a typo in the search criteria, remove all applied filters by clicking . Alternatively, the visit has not yet been registered.
The search results can also be sorted by any column header, by hovering over the chosen header and clicking on which appears to the right of the column header.
Once you have found the relevant UCR in the search results, click on the right of the UCR line and select COPY UCR from the drop down menu.
